Employment
PART-TIME/FULL TIME OPPORTUNITY
POSITION Administrative Assistant
HOURS flexible between 8:30-5:30 M-F, 20-40 hrs/wk
Available immediately as of 3/31/2006
PAY $12-16/hr, benefits after 1st year
Small Marketing Agency seeks a seasoned Administrative Assistant / Production Manager. Will be the sole support for business owner and assist with phones, estimating, maintaining production schedules, calendars, ship labels, PO's,
JOB REQUIREMENTS
Qualifications Required:
• 5+ years of administrative support experience
• Computer proficiency including: Excel, Word, Email
• Experience maintaining a calendar
• Positive, Energetic and Creative Attitude
• Excellent demonstrated skills in the following areas:
o Organizational skills
o Detail-Oriented
o Oral and written communication skills
o Interpersonal skills
o Decision making skills
o Multi tasking skills
o Problem solving skills
o Ability to learn quickly and efficiently
o Ability to be proactive
o Ability to handle confidential information
o Proven record of providing excellent internal and external customer service.
o Ability to Interact with Vendors, Staff and Clients to ensure timely completion of design, print, and internet projects
Job Tasks
o Create estimates, invoices and PO's; update inventory
o Prepare PDF fedex labels
o Notify proper production team of digital artwork and related material received
o Lots of typing communications
o Provide instruction to outside suppliers for proper preparation of digital material for submission. (existing written instructions)
Req'd Education: High School
Req'd Experience: More than 3 Years
Req'd Travel: none
Relocation Covered: No
OTHER
Candidate will work with sensitive and or confidential information and must exercise discretion in its handling. All applicants subject to background check. Drug free workplace, EEO. Small business environment- may be asked to perform other duties than listed.
MORE:
While our web site reflects many services, your work will involve mostly getting large format printing into production queue, handling trade show display online orders, and managing the production schedule via a web based interface. You will be primarily supporting the company president, who will not be working from the same office. Email/phone skills are paramount. If you have most skill requirements, but lack a certain aspect, we may provide training.
WHY THIS JOB, THIS COMPANY: The right candidate will work in the office for the first 30-45 days, and then optionally work in Cypress Creek/I95 area office or from home. We need you on-line during the day so this option requires high speed internet and up to date computer. We are entirely MAC based. If you love the interaction of a large office environment, this is not the job for you. If you are seeking flexibility, we're flexible too, provided the schedule is planned in advance. Critical support times are certain summer and holiday periods; we shut down for long holiday weekends so everyone can be with families.
HOW TO APPLY
Include typing speed, computer platforms, and all computer programs you are proficient in.
Schantz Inc is an Equal Opportunity Employer.
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